What Should Your Fencing Estimate Always Have

TLDR

A strong fencing estimate clearly defines scope, materials, installation details, responsibilities, timelines, and payment terms. Including these essentials helps fence contractors avoid disputes, control costs, and close jobs with confidence.

Length and Unit

Every fencing estimate should clearly state the total fence length and the unit of measurement used. Many clients provide rough or unclear dimensions, and fence lines are not always obvious from plans or site visits.

Specifying the total number of linear feet and confirming that pricing is based on linear feet removes ambiguity and helps prevent disputes later.

Fence Height

Fence height should always be included on every estimate, even if the height varies across the project. If multiple heights are involved, clearly outline how many feet are included at each height.

It is also important to note any local regulations or permit requirements for fences above a certain height and clarify that permits must be approved before work begins.

The Footing Type and Size

Fences can be installed in many ways, including driven posts, concrete footings, or baseplated installations. Your estimate should always explain exactly how the fence will be installed.

Include footing dimensions, baseplate sizes, bolt details, and concrete specifications where applicable. If installation involves drilling or anchoring into existing surfaces, include a disclaimer noting that existing conditions cannot be guaranteed and may affect final costs.

The Fence Type

Many clients assume a fence is a simple product, but contractors know that specifications can vary widely. Always describe the exact fence type being quoted.

Include material type, profile, spacing, and construction details. Whenever possible, add drawings or reference images to avoid misunderstandings. If certain items are excluded, state those exclusions clearly to prevent assumptions later.

The Color and Finish

Fence finishes and colors vary widely, from galvanized steel and powder coating to natural, stained, or pressure treated wood.

Your estimate should specify the exact finish and color included, as well as any available upgrade options. Including images of finishes helps clients understand what they are selecting and reduces change requests after installation begins.

Brand Name Products

If your estimate includes brand name fencing products, list them clearly. Brand name materials often include manufacturer warranties, which adds value and reassurance for clients.

Provide basic information about the manufacturer and the specific product so clients understand what they are receiving.

Corners and Ends

Corner posts and end posts require additional materials and labor compared to straight runs. Your fencing estimate should specify how many corners and ends are included.

This ensures that layout changes after approval can be clearly identified as scope changes that affect pricing.

Gates and Gate Automation

Gates can significantly impact the total project cost. Always list the number of gates, their sizes, and any special hardware included.

If automation, operators, or access control systems are included, itemize them clearly. Breaking gates into separate line items allows clients to prioritize what they need now and what can be added later.

Access Requirements

Installation methods vary between contractors. Some rely on handheld tools, while others require machinery such as skid steers or augers.

Your estimate should clearly state any access requirements needed to complete the work, including gate widths, ground conditions, and clearance along the fence line.

Who Handles Permits and Locates

Fence installation often requires permits and underground utility locates. Your estimate should clearly state who is responsible for arranging and paying for these services.

If the client must complete these steps before work begins, note this clearly to avoid delays.

Adverse Subterranean Conditions

Underground conditions cannot always be identified during a site visit. Hidden rocks, buried concrete, or other obstructions can significantly affect installation.

Including a clause addressing unknown adverse subterranean conditions helps clarify how unexpected underground issues will be handled and who is responsible for additional costs.

Services You Need From the Client

Some fencing estimates assume the client will provide services such as on site storage, waste bins, water access, or power for tools.

If your pricing depends on the client providing these services, they must be listed clearly. Anything not stated in the estimate is open to interpretation and can lead to conflict.

A Validity Period

Every fencing quote should include a validity period. This should reflect current material and labor price volatility.

Many contractors now use validity periods of 14 days or less due to supply chain fluctuations. Choose a timeframe that protects your pricing and include it clearly in writing.

An Estimated Install Time

While start dates cannot always be guaranteed, clients appreciate a clear estimate of installation duration once work begins.

Provide a time range and specify whether it is based on the date of order, deposit receipt, or project start. If scheduling depends on a deposit, include that condition as well.

Payment Terms

Your estimate should always outline payment expectations. This includes deposit requirements, payment timing, accepted payment methods, and any late payment penalties.

Clear payment terms protect cash flow and prevent misunderstandings.

Bolster Is Customizable Fence Estimating Software

Creating a detailed fencing estimate takes time, precision, and consistency. Bolster was built to help fencing contractors cover every detail while producing professional, accurate quotes quickly.

With fully customizable assemblies, clear scope definitions, and client friendly quote presentations, Bolster helps fencing contractors estimate, quote, manage, and invoice jobs with confidence in 2026.